Uganda Online Monitoring Platform and Evaluation Resource Facility

In any correspondence on This subject please quote No. ADM/136/01

1. The Office of the Prime Minister through The National Monitoring & Evaluation Strategy (NIMES) has received funds from the World Bank to be used for the acquisition of Consultancy services for the development of an Online Monitoring Platform and Evaluation Resource Facility.

2- The Office of the Prime Minister in an effort to enhance effectiveness in coordinating, monitoring and evaluating sector performance within Govern¬ment has developed a Sector Quarterly Performance Matrix. There is need to computerize this reporting mechanism by developing an online platform that enables a Sector-Wide Data pool, which is user friendly in Data capturing and processing.

3- The major objective of this project is to develop an "Online Monitoring Platform and evaluation Resource Facility" where sectors can upload quarterly performance data and enable verification, analysis, and reporting of results and trends for a wide audience.

4. The specific objectives are to:

i) Develop a sector-wide database tool for capturing sector quarterly performance data; - Capture data from the matrices distributed to the sectors

ii) Process and generate quarterly reports: provide for smart export and import of data to spreadsheets, statistics and or other application programs for analysis

iii) Develop a web-based evaluations resource. This will also require redesigning the NIMES website (www.nimes.go.ug) to a more dynamic site that will accommodate the required needs in order e.g.,

- There is need to have provision for an online Database where reports can be accessed; directly through browsing or web search engines. This will accommodate the resource documents for all monitoring, evaluation and policy, reports generated by National Monitoring and Evaluation Technical Working Group.

- Customize it for the Technical Working Group members, where work plans, minutes, and any requests for input and online discussions can be posted. This will allow the members timely contributions to and consultation on issues that may arise.

5. Scopes of the Services.

5.1 Sector-wide Database Tool

i) The UNDP Evaluation Office Evaluation Resource Centre provides a good
example of such a tool. http://erc.undp.org/index.aspx?module=Intra

ii) AfCOP website: http://www.cop-mfdr-africa.org

The assignment has four specific areas:

i) Conduct an analysis of the Sector Quarterly Performance Report matrix to
design a system to capture the data generated

ii) Develop a centralized sector-based database tool for capturing performance data

iii) Conduct training for the secretariat in the usage of the database tool

iv) Develop a frame work for a web-based reporting mechanism

5.2 Services Required Web-based Evaluations Resource

The site shall:

i) Have a provision for an online database where reports for all evaluations can be publically accessed-online resource centre,

ii) The site will have a customized section for the TWG members, where workplans, minutes, and any requests for input and online discussions can be posted. This will allow the members timely

6. Final Outputs/deliverables of the assignment.

The consultancy should produce the following outputs:

6.1 Database

i) Tool for capturing sector quarterly performance data finalized in 3 months

ii) Fully functional set of software that satisfies the requirements and design
elements previously documented,

iii) An online help system that describes the operation of the software,

iv)An implementation map that identifies the primary code entry points for all
major system functions,

v) A test plan that describes the test cases to be used to validate the correctness
and completeness of the software

vi) Framework for migrating to a web-based database

6.2 Web-based

i) A web-site development and marketing plan within 2 weeks of signing of contract

ii) A prototype of the website developed within 2 months

iii) Website established within 3 months

iv) Content updated regularly to reflect the progress of the project

v) Documentation

6.3 Monthly reports and a final report at the end of the assignment

7- The Office of the Prime Minister now invites eligible firms to indicate their interest in providing the consultancy services. Interested firms must provide a capability statement indicating that they are qualified to perform the services (brochures, descriptions of similar assignments; availability of appropriate skills among staff etc).

8. Consultants may associate to enhance their qualifications.

9. A firm will be selected through the procedures in the Public Procurement and Disposal of Assets Act No. 1 /2003 and the Public Procurement and Disposal of Assets Regulations No. 70/2003.

10. Qualifications

• Should be a leading IT company and provide in their EOI a certificate of registration and VAT registration certificate.
• It should have proven experience in the field and hence be able to provide evidence of having carried out at least 3 projects/ assignments of similar nature across the region in the last 3 Years.
• Work force with the team leader having a minimum qualification of Masters in Information Systems or equivalent and professional certifications like OCP, MSCD, MCDBA will be added advantage;
• The team should include individuals who can evidence experience in web development, administration and Content Management.

11. Interested firms may obtain further information at Office of the Prime Minister 4th Floor Room 4.

12.Expressions of Interest must be delivered to the address below at or before 12:00 noon on the 27th August, 2009. Late bids shall be rejected.

Bids will be opened in the presence of the bidders' representatives who choose to attend at the address below 13

13-Contact Address
Head Procurement and Disposal Unit,
Office of the Prime Minister
Yusuf Lule Road, P.O.Box 341, Kampala

Pius Bigirimana
PERMANENT SECRETARY.