PROCUREMENT REFERENCE No IUCEA/FIN/20/6
1.0 BACKGROUND
1.1 The Inter-University Council for East Africa (IUCEA) is a regional intergovernmental organization and an institution of the East African Community (EAC). IUCEA coordinates inter-university cooperation, facilitates development of member universities and promotes quality of higher education in the region.
1.2 IUCEA is implementing the Lake Victoria Research Initiative (VicRes) - a regional research granting programme involving universities, research institutes and research related firms in the five Partner States.
The programme's core activity is to fund research in the East African region as part of the Lake Victoria Development Programme (LVDP), which focuses on environmental restoration, sustainable management and utilization of natural resources, and improvement of the livelihoods of people in the Lake Victoria Basin (LVB).
1.3 IUCEA has secured financial support from the Swedish International Development Agency (Sida) to implement VicRes Phase 3 for the period January 2009 to December 2012. IUCEA has allocated funds and intends to apply part of the proceeds of these funds to procure the above consultancy services.
1.4 IUCEA now invites suitably qualified individuals, teams or firms to submit their applications for provision of consultancy services captioned above and described hereunder.
2.0 SCOPE AND DESCRIPTION OF THE CONSULTANCY SERVICES
The Consultant's assignment will be to carry out, back-to-back, a Research Audit and prepare a Strategic Plan for VicRes.
2.1.1 Purpose and scope of the Research Audit
The consultant is expected to:
1.0 BACKGROUND
1.1 The Inter-University Council for East Africa (IUCEA) is a regional intergovernmental organization and an institution of the East African Community (EAC). IUCEA coordinates inter-university cooperation, facilitates development of member universities and promotes quality of higher education in the region.
1.2 IUCEA is implementing the Lake Victoria Research Initiative (VicRes) - a regional research granting programme involving universities, research institutes and research related firms in the five Partner States.
The programme's core activity is to fund research in the East African region as part of the Lake Victoria Development Programme (LVDP), which focuses on environmental restoration, sustainable management and utilization of natural resources, and improvement of the livelihoods of people in the Lake Victoria Basin (LVB).
1.3 IUCEA has secured financial support from the Swedish International Development Agency (Sida) to implement VicRes Phase 3 for the period January 2009 to December 2012. IUCEA has allocated funds and intends to apply part of the proceeds of these funds to procure the above consultancy services.
1.4 IUCEA now invites suitably qualified individuals, teams or firms to submit their applications for provision of consultancy services captioned above and described hereunder.
2.0 SCOPE AND DESCRIPTION OF THE CONSULTANCY SERVICES
The Consultant's assignment will be to carry out, back-to-back, a Research Audit and prepare a Strategic Plan for VicRes.
2.1.1 Purpose and scope of the Research Audit
The consultant is expected to:
- Present a comprehensive overview of other research initiatives in the Lake Victoria and East Africa region (bilateral, regional and international) that are of relevance to VicRes.
- Discuss the focus and comparative advantages of each research initiative, draw conclusions and
- Present alternative scenarios on the future of VicRes in terms of:
- Scientific focus on few but larger projects with medium to large scale funding.
- Prospects for product development through partnership with the private/business sector and how to address intellectual property rights issues.
- Scientific structure (number of research clusters).
- Regional/transboundary/shared resources.
2.1.2 The VicRes strategic plan
The consultant is expected to prepare a draft strategic plan for VicRes for the period 2010 to 2015 including the Vision, Mission, Objectives, results-based log-frame with outputs, impacts/outcomes, indicators (qualitative and quantitative) by:
1) Carrying out an overview of the position of VicRes research and its linkages with national, regional and global development agenda.
2) Carrying out an overview of the strategic plans of the IUCEA, East African Community (EAC), New Partnership for Africa's Development (NEPAD), the African Union (AU), the National Councils/Commissions for Science and Technology of the Partner States, and National Development Plans/Poverty Reduction Strategies of the Partners States and the possible links between them and VicRes.
The draft Strategic Plan is expected to address the following:
i) Gender and regional balance if the scientific quality of VicRes is increased i.e. there may be a need for special support to Burundi and Rwanda whose participation is still very low.
ii) Product development from research findings.
iii) Communication and dissemination of research outputs to aid decision malting and development planning in the region,
iv) Resource mobilization, expansion of the resource base and sustainability of VicRes.
v) Linkage with other research initiatives in the Lake Victoria basin and East Africa region, particularly with the Lake Victoria Basin Commission (LVBC).
vi) Partnership and networking with government, policy makers, business/private sector and other institutions and organs of the East Africa Community.
3.0 CONSULTANCY IMPLEMENTATION TIME FRAME
The consultancy shall take place between 1st September and 31st December 2009 and will commence soon after signing the Contract in three parts as follows:
Part 1: Preparation of a draft Research Audit Report and draft Strategic Plan (4 weeks: 20 mandays). The draft should be ready by 15th Oct 2009.
Part 2: Presentation of draft Research Audit Report and draft Strategic Plan at the stakeholders' Result-Based Management Workshop for discussion and stakeholders' inputs (3 mandays)
Part 3: Submission of revised and final Research Audit Report and Strategic Plan (2 weeks: 10 mandays).
3.2 Total number of mandays: 33.
4.0 CONSULTANT(S) QUALIFICATION/CONSULTANCY FIRM'S PROFILE
The consultant (individual, consortium or firm) should have the following qualifications, experience and skills:
4.1 Education: Masters degree and preferably PhD in Natural Sciences; training in or familiarity with Strategic Planning and Result-Based Management.
4-2 Experience: Several years of working experience in research programme management/research councils; Demonstrated experience and high capability and ability to undertake research planning, monitoring and evaluation.
4.3 Skills and attributes: Excellent communication and inter-personal skills; Excellent analytical, evaluation and report-writing skills; Computer literate -especially in use of MS Office programmes; Good spoken and written English.
5.0 REQUIREMENTS AND APPLICATION PROCEDURE
5.1 Relevant to Section 4 above, hard copies of the curriculum vitae (CVs) of consultant (s) and profile of firm(s) interested in providing the consultancy services should be delivered together with the application for expression of interest in sealed envelopes and clearly marked "Expression of Interest for Consultancy Services - VicRes Research Audit and Strategic Plan" to the address given below. Enquiries can be sent to the e-mail addresses shown.
5.2 Eligible individuals, teams or firms may obtain further information at the address given below between 9:00 a.m. and 5:00 p.m. on working days or down load from the IUCEA website www.iucea.org.
5.3 The application should reach the undersigned not later than 11:00 a.m. local time (8 Hours GMT) on 28th August 2009. Late submissions will be rejected.
5.4 Only shortlisted applicants will be invited to prepare and submit full Technical and Financial proposals. No correspondences will be entertained after the short listing of eligible consultants.
The Executive Secretary
The Inter-University Council for East Africa
EADB Building, 3rd Floor, Plot 4 Nile Avenue
P.O. Box 7110 Kampala, Uganda
Tel: +256-414-256521/2, Fax: +256-414-342007
E-mail: info @ iucea.org, exsec @ iucea.org,
copied to: j.obua @ vicres.net, jobua09 @ gmail.com
The consultant is expected to prepare a draft strategic plan for VicRes for the period 2010 to 2015 including the Vision, Mission, Objectives, results-based log-frame with outputs, impacts/outcomes, indicators (qualitative and quantitative) by:
1) Carrying out an overview of the position of VicRes research and its linkages with national, regional and global development agenda.
2) Carrying out an overview of the strategic plans of the IUCEA, East African Community (EAC), New Partnership for Africa's Development (NEPAD), the African Union (AU), the National Councils/Commissions for Science and Technology of the Partner States, and National Development Plans/Poverty Reduction Strategies of the Partners States and the possible links between them and VicRes.
The draft Strategic Plan is expected to address the following:
i) Gender and regional balance if the scientific quality of VicRes is increased i.e. there may be a need for special support to Burundi and Rwanda whose participation is still very low.
ii) Product development from research findings.
iii) Communication and dissemination of research outputs to aid decision malting and development planning in the region,
iv) Resource mobilization, expansion of the resource base and sustainability of VicRes.
v) Linkage with other research initiatives in the Lake Victoria basin and East Africa region, particularly with the Lake Victoria Basin Commission (LVBC).
vi) Partnership and networking with government, policy makers, business/private sector and other institutions and organs of the East Africa Community.
3.0 CONSULTANCY IMPLEMENTATION TIME FRAME
The consultancy shall take place between 1st September and 31st December 2009 and will commence soon after signing the Contract in three parts as follows:
Part 1: Preparation of a draft Research Audit Report and draft Strategic Plan (4 weeks: 20 mandays). The draft should be ready by 15th Oct 2009.
Part 2: Presentation of draft Research Audit Report and draft Strategic Plan at the stakeholders' Result-Based Management Workshop for discussion and stakeholders' inputs (3 mandays)
Part 3: Submission of revised and final Research Audit Report and Strategic Plan (2 weeks: 10 mandays).
3.2 Total number of mandays: 33.
4.0 CONSULTANT(S) QUALIFICATION/CONSULTANCY FIRM'S PROFILE
The consultant (individual, consortium or firm) should have the following qualifications, experience and skills:
4.1 Education: Masters degree and preferably PhD in Natural Sciences; training in or familiarity with Strategic Planning and Result-Based Management.
4-2 Experience: Several years of working experience in research programme management/research councils; Demonstrated experience and high capability and ability to undertake research planning, monitoring and evaluation.
4.3 Skills and attributes: Excellent communication and inter-personal skills; Excellent analytical, evaluation and report-writing skills; Computer literate -especially in use of MS Office programmes; Good spoken and written English.
5.0 REQUIREMENTS AND APPLICATION PROCEDURE
5.1 Relevant to Section 4 above, hard copies of the curriculum vitae (CVs) of consultant (s) and profile of firm(s) interested in providing the consultancy services should be delivered together with the application for expression of interest in sealed envelopes and clearly marked "Expression of Interest for Consultancy Services - VicRes Research Audit and Strategic Plan" to the address given below. Enquiries can be sent to the e-mail addresses shown.
5.2 Eligible individuals, teams or firms may obtain further information at the address given below between 9:00 a.m. and 5:00 p.m. on working days or down load from the IUCEA website www.iucea.org.
5.3 The application should reach the undersigned not later than 11:00 a.m. local time (8 Hours GMT) on 28th August 2009. Late submissions will be rejected.
5.4 Only shortlisted applicants will be invited to prepare and submit full Technical and Financial proposals. No correspondences will be entertained after the short listing of eligible consultants.
The Executive Secretary
The Inter-University Council for East Africa
EADB Building, 3rd Floor, Plot 4 Nile Avenue
P.O. Box 7110 Kampala, Uganda
Tel: +256-414-256521/2, Fax: +256-414-342007
E-mail: info @ iucea.org, exsec @ iucea.org,
copied to: j.obua @ vicres.net, jobua09 @ gmail.com
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