Development of a Human Resource Management Strategy for Local Authorities Public Financial Management Reform Programme

Republic of Kenya

Office of the Deputy Prime Minister and Ministry of Local Government

Tender Notice

Expression of Interest (EOI) For the Development of a Human Resource Management Strategy for Local Authorities Public Financial Management Reform Programme

1. This request for Expression of Interest follows the General Procurement Notice for the Public Financial Management Reform Project which appeared in the UN Development Business Issue No. 671 of January 31st, 2006 and updated in UN Development Issue No. 733 of August 31, 2008.

2. The Government of Kenya (GOK) has received credit from the International Development Association and Other Development Partners towards the cost of Public Financial Management Reforms Programme (PFM) and intends to apply part of this credit to cover eligible payments under contract for the development of a Human Resource Management Strategy for Local Authorities.

The Government of Kenya through Office of the Deputy Prime Minister and Ministry of Local Government has received funds from the IDA and intends to apply part of the proceeds to eligible payments for the Consultancy Contract for Development of a Human Resource Management Strategy for Local Authorities.

There are currently 175 Local Authorities in Kenya comprising a City Council, 45 Municipal Councils, 62 Town Councils and 67 County Councils.

Local Authorities (LAs) comprises of Chief Officers and Councillors who are the local leaders elected by the residents of the area or nominated by the Minister for Local Government. Chief Officers and other Officers falling in scales 1-9 are appointed by the Public Service Commission of Kenya (PSC (K)) through the Ministry of Local Government.

The qualifications of some Chief Officers are defined in the Local Government Act Cap 265 so that invariably only those candidates who are qualified are appointed.

There is however no uniform standard set regarding qualification to the appointment of other staff of LAs. This is evidenced by the disparities in the Officers holding similar posts in different Local Authorities hence the urgent need for development of a comprehensive Human Resource Management policy for LAs in Kenya.

It is against this background that the Office of the Deputy Prime Minister and Ministry of Local Government has recognized the need for preparation of Local Authorities Human Resource Management Strategy which will provide focused guidance to Human Resource practitioners and the Local Authorities Management.

Objectives:-

1. To have in place a Human Resource Management Strategy for LAs that is based on and is consistent with the Human Resource Reform Strategy for the Public Service Commission of Kenya and other locally, globally and internationally best practices.
2. To make available materials for guidance to the Local Authorities on Human Resource Procedures and best practices for implementation of the strategy.

Scope of Work

• The Consultant will through a consultative and participatory process, review the Human Resource Strategy for the Public Service and other Human Resource documentations and prepare a draft Human Resource Management strategy for LAs to suit their needs and which will be tested in ten (10) LAs.
• The Consultant will visit ten (10) LAs which will be representation of the Local Government System as a whole and carry out a diagnostic study to identify the existing organization structures, staffing needs and Human Resource Management Policies and Procedures.

The Office of the Deputy Prime Minister and Ministry of Local Government now invites interested and eligible Consultancy firms to indicate their interest in providing the above services.

Interested eligible Consultancy firms must provide information indicating that they are qualified to perform the service including their profile, experience in similar assignments with appropriate references, experience in similar assignments, availability of appropriate skills among staff and any other relevant information.

Completed Expression of Interest (EOI) documents should be submitted in plain sealed envelopes clearly marked, “EXPRESSION OF INTEREST (EOI) FOR DEVELOPMENT OF HUMAN RESOURCE MANAGEMENT STRATEGY FOR LOCAL AUTHORITIES” and must be addressed to:

The Permanent Secretary
Office of the Deputy Prime Minister &
Ministry of Local Government
P.O. Box 30004-00100
Nairobi.

Website: www.localgovernment.go.ke

or be deposited in the tender box situated at the Reception of JOGOO HOUSE ‘A’ 1ST FLOOR on or before 30th April at 1200 Hours.

Bulky documents that cannot fit into the tender box should be delivered to Secret Registry situated on the 1st Floor of Jogoo House ‘A’. The Expressions of Interest will be opened immediately thereafter in the Ministry’s 1st floor Board Room, in the presence of candidates and/or their representatives who elect to attend.

The Ministry reserves the right to accept or reject any EOI and to annul the process and reject all EOI at any time prior to contract award, without thereby incurring liability to the affected candidates.

Head, Supply Chain Management
For: Permanent Secretary